Host and join a video meeting

Join a scheduled appointment

1. Hosts open the appointment in Appointments and choose Open meeting when available. Other invited participants use their own joining link.
2. Check the camera and microphone on the setup screen. Allow the browser access when you want to use them.
3. The host selects Start meeting. Guests use their individual invitation link and wait to be admitted.

Start a meeting without a booking

A calendar event is optional for a Meet now call. If you add one, check that the host’s selected calendar allows new events.

1. As a workspace owner, open Overview and choose Meet now.
2. Choose the host and invite staff or external guests.
3. Choose whether to add a calendar event, then select Create meeting.
4. Use the meeting’s host link to open the room and start the call.

During the meeting

• The host admits waiting guests and can manage invitations, remove a participant or end the meeting.
• Use screen sharing and choose which of the available screens, windows or browser tabs to show.
• Use meeting chat to send messages to people in the call.
• When recording is available, the host can save a recording on their device. Guests can see when the call is being recorded. Recording depends on browser support and the workspace’s recording allowance.

If you cannot join or use your camera

• Check you opened your own joining link and that the meeting is open for you to join.
• If you are waiting, the host needs to start the meeting and admit you.
• Check the browser’s camera and microphone permissions and selected devices. Close other applications using the same device if necessary.
• If you can no longer access the meeting or it has ended, contact the host. For recording questions, check your browser’s recording support and your workspace’s recording allowance.